Current Exhibitors

Welcome Back!

At the Ottawa Valley Seed Growers Association, we are very excited to be planning ahead to the 2023 Ottawa Valley Farm Show at the EY Centre March 14-16.

Through the summer and the fall, we will reach out directly to each exhibitor and confirm details with you. Exhibitors who left funds with us after the cancelled OVFS20 have a credit balance which will carry forward to payment of OVFS23 booth space.  Other exhibitor space has been reserved as in the past, and new exhibitors will be considered should space become available.

We will be in touch soon – look forward to seeing everyone again at #OVFS23!

Booth space cost is $6.50 per sq ft indoor and $3.00 per sq ft outdoor.
Carpets, curtains, electrical and furnishings are additional.
Parking and WiFi are free to all visitors and exhibitors.

Exhibitor Contract and Invoice

Exhibitor Passes:

Digital Exhibitor Passes are distributed by EMAIL to the main (primary) contact listed on each Exhibitor account. Please ensure your company’s contact information is up to date in your Exhibitor dashboard. Exhibitors are responsible for distributing passes to their own staff. No persons will be able to enter the building without a pass.

Exhibitor Crate Storage:

Limited outdoor, covered storage is available for shipping crates. PLEASE LABEL all materials with booth number to ensure smooth move-out.

Move-in and Move-out:

Move-in schedule will be available and posted here by February 1, 2023.

Please make arrangements to arrive and set up on the time and day specified for you.

Please check your contract and the floor map to confirm location before move-in.

No persons under the age of 16 are allowed on the premises during move-in or move-out, the Ottawa Valley Farm Show reserves the right to enforce these regulations for the safety and security of our staff, volunteers, and exhibitors.

The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times. Only materials which can be carried in your arms may be moved in or out through the front doors. All wheeled items must be moved in and out through the rear shipping doors of the building.

Move-out begins after the show closes at 4:30 pm on Thursday March 16th, and must be completed by 8:00 pm. Any exhibitors who choose to pack up and begin move-out before show close will be recorded and may forfeit the opportunity to exhibit next year.

Enhance your Display

Cost of renting exhibit space does not include carpet, drapes, furniture or electrical. For all your exhibit needs, please contact the OVFS exhibit services provider.
DETAILS COMING SOON
Electrical and Hanging Services will be available through the EY Centre.
DETAILS COMING SOON

Insurance Requirements (Schedule B):

Internet:

The Ottawa Valley Seed Growers Association is pleased to offer free WiFi for all OVFS exhibitors and visitors. Should you wish to have your own dedicated connection, please contact D.E. Systems Ltd.

  DE Systems

Additional/Client Passes:

Treat your clients and customers to a day at OVFS!

Client passes are available to all Exhibitors.

Official OVFS22 Program

The Ottawa Valley Farm Show is pleased to partner with the team at Better Farming, Ag Buyer’s Guide and Farms.com to publish the Official Show Program. For more information, please follow the link below.

Booking deadline: Jan. 27, 2022

Material deadline: Feb. 4, 2022

Distribution: Feb. 22, 2022

 

To review the Official OVFS20 program

Increase your profile at the show by hosting an event!

Parking:

The Ottawa Valley Seed Growers Association is pleased to again offer free parking for all OVFS exhibitors and visitors. Please remember parking is limited, so carpool or take the shuttle when possible.

TRAILERS WILL NOT BE ALLOWED to park on site – this will be enforced. Offsite trailer parking is available at the lot at the corner of Albion Rd and Mitch Owens Rd, courtesy of W.O. Stinson & Son Ltd.

Partnerships:

The Ottawa Valley Farm Show is a dynamic, innovative show that draws exhibitors and visitors from across Ontario and Quebec. The show facilitates sharing information, provides networking opportunities, and helps build community. We strive to grow mutually beneficial relationships with our partners. We offer many levels of partnership as well as unique, specified partnership opportunities for events or features of the show.

Accommodations:

Ottawa Partner hotels offer special rates for Ottawa Valley Farm Show exhibitors.

Visit the link below for more information:

https://ottawafarmshow.com/accommodation

The Ottawa Valley Farm Show DOES NOT SHARE exhibitor contact information!

It has been brought to our attention that outside scammer companies have been contacting our exhibitors, asking for updated information, offering visitor lists, or in some cases, demanding payment. These scammers use the guise of confirming hotel bookings, or booking exhibitor space, and others. We want to emphasize that, the Ottawa Valley Farm Show has no connection to these activities, does not endorse them, and has not approved this solicitation in any way. If you receive an unsolicited email from an address other than @ottawafarmshow.com, we recommend you not respond. If you have any concerns please let us know.