Current Exhibitors

Exhibitor Passes:

Digital Exhibitor Passes are distributed by EMAIL to the main (primary) contact listed on each Exhibitor account. Please ensure your company’s contact information is up to date in your Exhibitor dashboard. Exhibitors are responsible for distributing passes to their own staff. No persons will be able to enter the building without a pass.

Exhibitor Crate Storage:

Note there is no indoor storage space for extra materials. Limited outdoor covered storage is available for shipping crates. Please label all items with your company name and booth number to ensure smooth transfer and storage.

Move-In/Out Schedule:

The exhibitor move-in schedule will be posted on our web site by February 15. Please check your contract and the floorplan to confirm your location and make arrangements to arrive for set up on the Sunday or Monday at your assigned time. Note the move-in schedule is arranged to accommodate the manipulation of machinery and equipment, and the installing of curtains and furnishings.

Only materials which can be carried in your arms may be moved through the EY Centre front doors. All wheeled items must be moved through the rear shipping doors of the building.

The Logistics Crew will be available to assist exhibitors with forklifts and tractors to move materials at the scheduled times. All exhibitors must be in place by 5pm Monday. After that time, any space remaining available will be filled at the discretion of show management.

No persons under the age of 16 are allowed on the premises during move-in or move-out. The Ottawa Valley Farm Show reserves the right to enforce these regulations for the safety and security of our staff, volunteers, and exhibitors.

Should you require pressure washing services, they are available Sunday and Monday at your cost, at the rear of the EY building.

The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times.

Move-Out

Please remain patient and respectful to ensure a safe and orderly show move-out. The Logistics Crew will be available to assist exhibitors with forklifts and tractors.

Exhibitors who choose to pack-up and begin move-out before show close will be recorded and may forfeit the opportunity to exhibit next year. Show move-out begins on the final day of the show, after 4:30 pm. The show closes at 4pm, but exhibitors must wait until the red aisle carpet is rolled and removed before moving any materials along the aisles.

All materials must be removed from the building by 8pm on Thursday March 13, 2025. If items need to remain after 8pm for pickup, arrangements must be made in advance with the Logistics Crew. It is best to make these arrangements upon move-in.

Only materials which can be carried in your arms may be moved through the front doors. All wheeled items must be moved through the rear shipping doors of the building. The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times.

Exhibit Services

Your OVFS25 contract is for bare booth space only. Should you wish any items per below, it is your responsibility to arrange. Early discounts may apply to orders received before February 15.

Stronco is the official provider of:

• carpet
• curtains
• furnishings
• easels, sign holders, etc.

Place your Stronco order a www.stroncoonline.com. Note the code for OVFS25 is: 520655498.

Stronco can be reached directly at 1-800-665-2621 or [email protected].

The EY Centre is the official service provider of:

• electrical
• hanging
• computer
• internet (should you wish a dedicated line)
• booth cleaning

Exhibitors can place an EY order at https://eycentre.boomerecommerce.com.

The EY Centre can be reached directly at 613-822-8800 x207. 

Insurance Requirements (Schedule B):

Every exhibitor must provide proof of insurance which meets the requirements as detailed in Schedule B. Proof of insurance may be a certificate from either your insurance company, or from Duuo (pre-arranged short-term liability insurance for OVFS25 exhibitors as available for purchase).

Exhibitors who do not provide Proof of Insurance meeting show requirements prior to February 15, 2025, will not be permitted to exhibit.

Internet:

Thanks to our dedicated OVFS25 partners, OVSGA is able to provide complimentary internet access to all show attendees. Should you wish a dedicated line, this is available for order from the EY Centre under Exhibit Services above.

The code for complimentary internet is: PROTIVATE.

Additional/Client Passes:

Exhibitors are invited to order tickets to distribute to clients.

For 50 tickets or less, purchase online at www.ottawafarmshow.com.

For more than 50 tickets, exhibitors can order in bulk amounts and be invoiced after the show for the tickets used. Contact [email protected] before February 15 for more information.

Official OVFS Program

The Ottawa Valley Farm Show is pleased to partner with the team at Better Farming, Ag Buyer’s Guide and farms.com to publish the Official Farm Show Program. The Show Program is distributed in February to more than 16,000 Eastern Ontario and Western Quebec farm households.

The deadline to book your ad is January 24, 2025.

Increase your profile at the show by hosting an event!

There is very limited space for hosting client events at the EY Centre during the Ottawa Valley Farm Show. Contact us at [email protected] for more information.

Parking:

The Ottawa Valley Seed Growers Association is pleased to offer free parking for all OVFS exhibitors and visitors. Parking is limited, so we encourage carpooling when possible.

In order to manage the parking, it is likely exhibitors will be asked to park at the rear of the EY Centre Tuesday and Wednesday mornings.

Trailers are not permitted to park on site this will be enforced. The offsite trailer parking lot is at 5545 Albion Road, just east of Mitch Owens Road, courtesy of W.O. Stinson & Son Ltd.

Partnerships:

The Ottawa Valley Farm Show welcomes partnerships which will enhance the show experience and provide you with increased visibility.

Please reach out to us to discuss your ideas. We would love to hear from you!

Accommodations:

Ottawa Partner hotels offer special rates for Ottawa Valley Farm Show exhibitors.

Visit the link below for more information:

HOTELS