Current Exhibitors
Welcome Back!
- General Information
- Exhibitor Contract and Invoice
- Exhibitor Passes
- Exhibitor Crate Storage
- Move-in/Move-out Schedule
- EXHIBIT SERVICES
- Electrical and Hanging Services
- Insurance
- Internet
- Additional/Client Passes
- Official OVFS Program
- Host an Event
- Parking
- Become a Partner
- Accommodation
At the Ottawa Valley Seed Growers Association, we are very excited to be planning ahead to the 2023 Ottawa Valley Farm Show at the EY Centre March 14-16.
Through the summer and the fall, we will reach out directly to each exhibitor and confirm details with you. Exhibitors who left funds with us after the cancelled OVFS20 have a credit balance which will carry forward to payment of OVFS23 booth space. Other exhibitor space has been reserved as in the past, and new exhibitors will be considered should space become available.
We will be in touch soon – look forward to seeing everyone again at #OVFS23!
Booth space cost is $6.50 per sq ft indoor and $3.00 per sq ft outdoor.
Carpets, curtains, electrical and furnishings are additional.
Parking and WiFi are free to all visitors and exhibitors.
Exhibitor Contract and Invoice
Please sign-in to the Map Your Show registration site to access your company profile, which gives you access to:
- Review your exhibitor contract and invoice
- Make any outstanding payment
- Complete your company’s online listing
- Update company contact information
- Upload proof of insurance or purchase Duuo
Exhibitor Passes:
Digital Exhibitor Passes are distributed by EMAIL to the main (primary) contact listed on each Exhibitor account. Please ensure your company’s contact information is up to date in your Exhibitor dashboard. Exhibitors are responsible for distributing passes to their own staff. No persons will be able to enter the building without a pass.
Exhibitor Crate Storage:
Limited outdoor, covered storage is available for shipping crates. PLEASE LABEL all materials with booth number to ensure smooth move-out.
Move-in and Move-out:
Move-in schedule will be available and posted here by February 1, 2023.
Please make arrangements to arrive and set up on the time and day specified for you.
Please check your contract and the floor map to confirm location before move-in.
No persons under the age of 16 are allowed on the premises during move-in or move-out, the Ottawa Valley Farm Show reserves the right to enforce these regulations for the safety and security of our staff, volunteers, and exhibitors.
The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times. Only materials which can be carried in your arms may be moved in or out through the front doors. All wheeled items must be moved in and out through the rear shipping doors of the building.
Move-out begins after the show closes at 4:30 pm on Thursday March 16th, and must be completed by 8:00 pm. Any exhibitors who choose to pack up and begin move-out before show close will be recorded and may forfeit the opportunity to exhibit next year.
Should you require pressure washing services, they will be available at your cost, at the rear of the EY building.
Enhance your Display
Cost of renting booth space does not include carpet, curtains or furnishings.
For all your exhibit needs, please order with Stronco, the OVFS23 exhibit services provider at – www.stroncoonline.com. Note the OVFS23 show code is 517025174.
If you have questions or require further information, contact Stronco directly at 1-800-665-2621 or exhibitorservices@stronco.com.
For more information about Stronco services visit
Electrical and hanging services are provided by the EY Centre.
Note your postal code is not required to register.
If you have questions or require further information, contact the EY Centre directly at 613-822-8800 x208.
Insurance Requirements (Schedule B):
Internet:
The Ottawa Valley Seed Growers Association is pleased to offer free WIFI for all OVFS exhibitors and visitors.
Should you wish to have your own dedicated connection, place your order through the EY centre – https://eycentre.boomerecommerce.com/. Note your postal code is not required to register.
If you have questions or require further information, contact the EY Centre directly at 613-822-8800 x208.
Additional/Client Passes:
Treat your clients and customers to a day at OVFS!
Client passes are available to all Exhibitors.
Official OVFS22 Program
The Ottawa Valley Farm Show is pleased to partner with the team at Better Farming, Ag Buyer’s Guide and Farms.com to publish the Official Show Program. For more information, please follow the link below.
Booking deadline: January 27, 2023
Material deadline: February 3, 2023
Distribution: February 17, 2023
To review the Official OVFS20 program
Increase your profile at the show by hosting an event!
Parking:
The Ottawa Valley Seed Growers Association is pleased to again offer free parking for all OVFS exhibitors and visitors. Please remember parking is limited, so carpool or take the shuttle when possible.
TRAILERS WILL NOT BE ALLOWED to park on site – this will be enforced. Offsite trailer parking is available at the lot at the corner of Albion Rd and Mitch Owens Rd, courtesy of W.O. Stinson & Son Ltd.
Partnerships:
The Ottawa Valley Farm Show is a dynamic, innovative show that draws exhibitors and visitors from across Ontario and Quebec. The show facilitates sharing information, provides networking opportunities, and helps build community. We strive to grow mutually beneficial relationships with our partners. We offer many levels of partnership as well as unique, specified partnership opportunities for events or features of the show.
Accommodations:
Ottawa Partner hotels offer special rates for Ottawa Valley Farm Show exhibitors.
Visit the link below for more information: