WELCOME BACK!

The Ottawa Valley Seed Growers Association welcomes all exhibitors as we celebrate our 90th Anniversary at the 2017 Ottawa Valley Farm Show.

Show hours are:

Tuesday March 14 – 9am to 5pm

Wednesday March 15 – 9am to 8pm

Thursday March 16 – 9am to 4pm

Exhibitor Contracts and Invoices, along with further Show details will be forwarded to all confirmed exhibitors in December.

Registration Deadlines:

Contracts, invoices and Show details will be forwarded to exhibitors in December. To confirm your space, all of the following must be received by January 30, 2017:

  • Your signed Contract/Invoice
  • Your proof of insurance as per our requirements
  • Your payment for space (by cheque payable to Ottawa Valley Seed Growers, by direct deposit, or by e-transfer to arlene@ottawafarmshow.com)

Exhibitor fees for OVFS17 will be $5 per square foot of indoor space and $2.50 per square foot of outdoor space.

Move In:

The schedule for exhibitor move-in will be posted here in February. Exhibitors must respect the schedule and move in at your designated time. We are fortunate to have an extended Sunday March 12 and Monday March 13 move-in opportunity this year. If you have any special move-in requests, please let us know as soon as possible and we will do our best to accommodate you.

The fire and bus lane in front of the EY Centre must be kept clear of parked vehicles. Only materials which can be carried in your arms may be moved through the front doors. All other materials must be moved in and out through the back door of the building.

Exhibitor Passes:

Exhibitor passes are provided – 1 pass for each 25 square feet of floor space to a maximum of 12 passes per Exhibitor. Your passes will be available for pickup outside our Show office throughout move-in and Show times. You are welcome to return the pass at the end of the day for your staff to pick up for use a following day. Should you require more passes for your staff, tickets are available for purchase online on this web site.

Accommodations:

Special rates are being offered to all OVFS17 exhibitors by 4 Ottawa partner hotels, all located nearby our Show. Daily shuttles to the EY Centre are generously provided by some hotels. Book early to reserve your space.

Special Events:

Join us for Complimentary Morning Coffee and Muffins courtesy of our generous partners. You will find these refreshments near the two main front doors of the large halls from 8:00 to 8:45 each morning of the Show.

We invite you to our Annual Exhibitor Reception in Hall A at the close of the Show on Tuesday March 14. Mingle and snack while enjoying a beverage with exhibitors and Show volunteers from 5:15 to 6:30 pm.

Looking for a Tuesday evening activity while in Ottawa for our Show? Ottawa Senators are offering a special price for all OVFS visitors and exhibitors attending the Tuesday March 14 game at 7:30 pm vs the Tampa Bay Lightning. Use the “OVFS” promo code to get your discount when ordering tickets.

Watch for these and other activities for everyone at OVFS17. Details will be posted soon.

  • Old Time Fiddling and Music
  • Stepdancing
  • Beef Day, Chicken Day and Pork Day with $6 Lunch Specials and local food
  • Fat Les’ outdoor food truck
  • Tuesday noon – Official Opening Ceremonies
  • Wednesday noon – Championship Seed Show Awards
  • Thursday noon – Prestigious Seed Auction in support of CHEO
  • Buffet meal available at Rideau Carleton Raceway

Companies are invited to book meetings and information sessions while at the Show. Rooms are available on a first-come basis, and coffee and meal service must be booked through the EY Centre. Contact us for more information on meeting room availability.

Parking:

The Ottawa Valley Seed Growers Association is proud to offer free parking every day for all our Exhibitors and Visitors. Parking is limited during our busy times, so we ask that you be courteous of your Show visitors, and park your work vehicles at the far end of the parking lot. Or take the shuttle from your hotel to the Show. Please leave the prime parking locations for your customers visiting the Show.

Offsite trailer parking is available at Rideau Carleton Raceway. The shuttle will deliver you to the doors of the Show. Trailers will NOT be allowed to park on site and this will be enforced. If you have concerns please let us know in advance.

Curtains, Hydro, Carpet, Tables and Chairs:

Should you wish any furnishings for your booth, orders can be placed with Freeman.  Special pre-show pricing is available for orders placed before February 21, 2017.

WIFI:

The Ottawa Valley Seed Growers Association is pleased to offer free WIFI throughout the Show. Should you wish to have your own dedicated connection, please contact D.E. Systems Ltd. to order.

Partnership Opportunities:

We are very excited to work with all our Ottawa Valley Farm Show Partners. We recognize that we are all in this business of agriculture together, and truly appreciate your support for our initiatives.

Move Out:

Exhibitors must NOT begin to dismantle exhibits before the Show closes at 4pm on Thursday March 16, 2017. All booths must be completely cleared by 8pm. Should you choose begin to move-out early, you will be penalized. This will be enforced.

If you have any questions, please do not hesitate to contact us. We look forward to seeing you in March!

A foreign based company has contacted some Ottawa Valley Farm Show exhibitors asking to update your information for its Exhibitors Index. In some cases payment has been demanded. Some exhibitors have also been contacted by a firm to recruit and request your hotel room bookings. OVFS management wants to emphasize that our show has no connection to this activity, do not endorse it and has not approved this solicitation in any way. We suggest exhibitors do not respond to any emails or letters from any unsolicited approaches involving this show.

The Ottawa Valley Farm Show has teamed up with the Ottawa Senators to bring our members great savings!

Ottawa Senators vs Tampa Bay Lightning

Tuesday, March 14th – 7:30PM start time

You will receive a 11-31% savings in your tickets for the game (savings range depending on where you buy).

To order simply go to: 

www.ottawasenators.com/OVFS and enter promo code – OVFS (promo code letters are case sensitive)

Contact Brianne Pankoff at 613-599-0300 or pankoffb@ottawasenators.com for questions or groups over 8.