WELCOME BACK!

The Ottawa Valley Seed Growers Association welcomes all exhibitors as we celebrate our 93nd Anniversary at the 2020 Ottawa Valley Farm Show.

2019 Show Hours:

Tuesday March 12            9:00 am to 5:00 pm
Wednesday March 13       9:00 am to 7:00 pm
Thursday March 14           9:00 am to 4:00 pm

Exhibitors are responsible for having staff present at the booth throughout the full hours of the show.

Exhibitor Costs:

Cost for space at OVFS19 will again be $5 per sq ft of indoor space and $2.50 per sq ft of outdoor space. Our show continues to be full, with an extensive waiting list for exhibitor space.

Exhibitor Manual:

Coming soon

Exhibitor Checklist:

Coming soon

Move-in and Move-out:

Move-in schedule will be available in January.

Please make arrangements to arrive and set up on the time and day specified for you.

Please check your contract and the floor map to confirm location before move-in.

No persons under the age of 16 are allowed on the premises during move-in or move-out, the Ottawa Valley Farm Show reserves the right to enforce these regulations for the safety and security of our staff, volunteers, and exhibitors.

The fire and bus lane at the front of the EY Centre must be kept clear of parked vehicles at all times. Only materials which can be carried in your arms may be moved in or out through the front doors. All wheeled items must be moved in and out through the rear shipping doors of the building.

Move-out begins after the show closes at 4:30 pm on Thursday March 19th, and must be completed by 8:00 pm. Any exhibitors who choose to pack up and begin move-out before 4:00 pm will be recorded and may forfeit the opportunity to exhibit next year.

Furniture, Carpet, Drapes, Electrical:

Cost of renting exhibit space does not include carpet, drapes, furniture, or electrical. For your booth space needs, please contact Freeman services

  Freeman

Exhibitor Passes:

Exhibitor passes will be EMAILED to main contact listed on Exhibitor account. More details to come. Exhibitors are responsible for distributing passes to their own staff. No persons will be able to enter the building without a pass.

Insurance:

Insurance Requirements (Schedule B)

Purchase PAL insurance (coming soon)

Internet:

The Ottawa Valley Seed Growers Association is pleased to offer free WiFi for all OVFS exhibitors and visitors. Should you wish to have your own dedicated connection, please contact D.E. Systems Ltd.

  DE Systems

Additional/Client Passes:

Show your customer appreciation, encourage existing and potential clients to visit you at the show, or thank customers for attending meetings, meeting deadlines, booking ahead, etc. Available options include: PAY FOR WHAT IS USED, UNIQUE CODE, and REDUCED COST (Coupon Code). Contact us for more information. Deadline for booking: February 1st, 2020

Official Show Program:

Coming soon

Host an Event:

Coming soon

Exhibitor Crate Storage:

Limited outdoor, covered storage is available for shipping crates. PLEASE LABEL all materials with booth number to ensure smooth move-out.

Parking:

The Ottawa Valley Seed Growers Association is pleased to again offer free parking for all OVFS exhibitors and visitors. Please remember parking is limited, so carpool or take the shuttle when possible.

TRAILERS WILL NOT BE ALLOWED to park on site – this will be enforced. Offsite trailer parking is available at the lot at the corner of Albion Rd and Mitch Owens Rd, courtesy of W.O. Stinson & Son Ltd.

Accommodations:

Ottawa Partner hotels offer special rates for Ottawa Valley Farm Show exhibitors.

Visit the link below for more information:

http://ottawafarmshow.com/accommodation

Partnerships:

The Ottawa Valley Farm Show is a dynamic, innovative show that draws exhibitors and visitors from across Ontario and Quebec. The show facilitates sharing information, provides networking opportunities, and helps build community. We strive to grow mutually beneficial relationships with our partners. We offer many levels of partnership as well as unique, specified partnership opportunities for events or features of the show.

The Ottawa Valley Farm Show DOES NOT SHARE exhibitor contact information!

It has been brought to our attention that outside scammer companies have been contacting our exhibitors, asking for updated information, offering visitor lists, or in some cases, demanding payment. These scammers use the guise of confirming hotel bookings, or booking exhibitor space, and others. We want to emphasize that, the Ottawa Valley Farm Show has no connection to these activities, does not endorse them, and has not approved this solicitation in any way. If you receive an unsolicited email from an address other than @ottawafarmshow.com, we recommend you not respond. If you have any concerns please let us know.